Submissions

Author Guidelines

Update: 22th feb. 2022

The editorial board is involved in maintaining the visibility of the journal and guaranteeing the quality of the articles published, so it will be necessary for the authors to comply with the guidelines on time, the novelty of the results and their contribution to medical education will be taken into consideration.

The journal publishes articles in Spanish and English.

Index
General structure of the articles
Bibliographic references and form of citation
Tables
Figures and photographs
Ethical considerations
Abbreviations and acronyms
Manuscript submission
Editorial
Letters to the Editor
Original items
Bibliographic reviews or review article
Position essay or article
Brief communications
Digital thematic search
Keynote lectures

Ethical considerations  [Index]

Policies

Approach and Scope

The journal will publish articles of scientific-pedagogical nature, with up-to-date scientific information about the planning, organization and direction of the human resources training subsystem at university level in the field of medical sciences. Its content is primarily aimed at professionals in the health sciences and medical education.

It is the official publication of Havana Medical University and of the Cuban Society of Educators in Health Sciences (SOCECS).

The submission of manuscripts, processing and publication does not offer any cost to the authors; it is totally free.

Peer Review Process

The articles submitted are subjected to a double-blind peer review process where neither the reviewer nor the author have any data that allows them to identify themselves. The author is informed of the decision of the Editorial Committee once the evaluation period has concluded.

The final decision on the publication of the manuscript corresponds to the Editorial Committee, regardless of the decision of the arbitrators.

The Editorial Board will conduct an initial review to determine the relevance of the topic and whether the manuscript complies with the publication guidelines. If the article presents methodological deficiencies or does not deal with a topic of interest to the journal, it will be rejected.

The reception and registration of the manuscript is only the initial step in the editorial process for its selection and does not necessarily lead to its acceptance for publication. The final decision rests exclusively with the Editorial Board, which reserves the right to choose the articles to be published, as well as to make stylistic modifications respecting the original content. The selection of the material proposed for publication is based on the interest for the majority of professionals, scientific soundness, originality, timeliness, timeliness of the information, seriousness in the treatment of the subject, its writing and compliance with the rules of medical ethics. The evaluation process of the articles is totally automated and the author will be able to receive and exchange with the editorial committee, as well as to follow up the evolution of the process, necessarily through the electronic platform (Open Journal System).

Review process

Once the manuscript is registered, it goes to the review or arbitration process, in which the following is taken into account:

• The Editorial Committee will be responsible of the arbitration group or the reviewers.
• Arbitrators will conform to the arbitration regulations adopted by the journal, grounded on the arbitration guide.
• Two specialized arbitrators will be appointed, according to the subject that the manuscript deals with.
• The double-blind review will be carried out.
• If the arbitrators do not agree on their criteria, a third party will be appointed.
• A form will be used where the criteria and arguments of the arbitration are registered. This constitutes the arbitration guide.
• The manuscript must be evaluated and its results recorded in the space reserved for that purpose within 60 days.

Once the result of the review has been received, the arbitrators´ s suggestions will be reconciled.

The Editorial Committee will take the corresponding decision.

The corresponding author will be informed by email of the results of the review, which may be:

• Accept submission. In this case, manuscripts go to the editing and publishing process
• Publishable with modifications. In this case, authors will have 30 days to to prepare a new version, taking into account the recommendations of the review process and register it with the same ID.
• Once registered, manuscripts will go through the review process again. If after 30 days the corrected papers are not received, the Editorial Committee can make the decision to extend the date for another 30 days, or archive them. This decision will always be informed to the corresponding authors by email. If the articles are archived and the authors still desire to publish in the journal, they must register the papers as new manuscripts and notify the editor in the space corresponding to the first step of the registration, explaining that it is a second version of the paper whose title is recorded.
• Re-evaluable. In this case, the main author is notified by email of the review considerations and that the manuscript will be archived. It will be clarified that if they still want to publish the paper in the journal, they must register it as a new submission, commenting to the editor in the corresponding space of the first step of the registration, that it is due to a new version of the work whose title is consigned.
• Not publishable. When the work does not meet formatting requirements, its content does not belong to the scope of the journal or the subject is not of interest. It is recommended to look for another journal related to such topic.

Open access policy

This journal provides immediate free access to its content under the principle that making research results freely available to the public supports a greater global knowledge exchange.

Those authors who have publications in this journal, accept the following terms:

• Authors will retain their copyright and guarantee the journal the right of first publication of their work, which will be simultaneously subject to the Creative Commons Attribution License, which allows third parties to share the work, provided that they indicate the author and first publication in this journal.

Archives

This journal uses LOCKSS system to create an archive distributed among participating libraries, which allows these libraries to create permanent archives of the journal for preservation and restoration purposes.

Charges for publication and content

This journal does not charge for processing or publishing articles.

Editorial process policy

This journal uses an electronic system for editorial management. All the processes that include the activity will be carried out through the platform. No personal submissions or communications using other media are allowed.

About submitted manuscripts

As part of the adoption of the universal principles of Open Science in favor of credibility and transparency of research results, the journal Educación Médica Superior accepts manuscripts deposited in Preprints servers. It is the authors' duty to declare the permanence of their manuscripts in these repositories. Manuscripts submitted will undergo an initial evaluation to determine their relevance to the thematic coverage of the journal and compliance with the established regulations. Papers that do not meet these initial requirements will be returned.

About the evaluation process

Manuscripts that are accepted after the first evaluation will be submitted for peer review. This journal is in favor of the principles of Open Science that promotes transparency in the manuscript evaluation process, so it may use open evaluation methods. In case the document is accepted with modifications, authors will have up to 15 calendar days to return it with the corrections; otherwise, a new submission must be made and the process will begin again. The editorial team is committed to give a verdict on the evaluation process within 90 days.

About the technical process

The technical process includes the correction, design and layout of the manuscript, at which time the authors will receive the corrected and layout versions for approval. In order to review and approve the versions, the authors will notify their approval within 72 hours from the date of submission. After this time limit, the article will remain pending.

Authorship policy

The journal recognizes the persons who sign as authors as long as they meet the criteria established universally for authors of scientific articles. Authors of original articles will regularly be asked to submit a signed statement of authorship explaining their role in the research. The editorial committee reserves the right to accept certain authors in relation to their declared role and the scope of the research.

Copyright Policy

This journal protects copyright from the moment of submission. However, it assigns part of the patrimonial copyright by displaying a Creative Commons 4.0 license (cc-by-nc), which allows the use of the work to share (copy and redistribute the material in any medium or format) and adapt (remix, transform and build upon the material) as long as exclusive mention is made of the publication in the journal as the primary source. However, you may not commercialize it.

Policy on previous publications and presentations at events

Higher Medical Education will not consider any original research paper or component of a research paper that has been published or is under consideration for publication elsewhere. Theses or dissertations are not considered prior publications. Publication of research articles on not-for-profit preprint servers such as SciELO Preprints, arXiv.org, bioRxiv.org, ChemRxiv.org, medRxiv.org and the like is acknowledged. Distribution on the internet in other ways may be considered prior publication and may compromise the originality of the article as a submission to a scientific journal. While manuscripts are under the peer review process they should not be published in any instance. If any press coverage should be made regarding the content of the manuscript, it is recommended that this be done after the paper has been published.

Policy on declaration of conflict of interest

Authors will declare in their research if there is a conflict of interest in relation to the research results presented and will be responsible for the information provided. The declaration of conflict of interest is a section within the scientific article.

Policy on ethical violations

The journal uses match detection systems for the analysis of all contributions received without exception.

This journal adheres to all international best practice initiatives in scientific publication and uses the algorithms of the Committee on Publication Ethics (COPE) to resolve all cases of misconduct in scientific publication.

Policy on frequency of publication

The journal publishes in Continuous Publication mode and prioritizes original research articles.

Approved manuscripts will be published within a maximum period of one year from the date of submission.

Policy on languages of publication

The journal publishes articles predominantly in Spanish, but favors publication in English provided that the author(s) are native English speakers. English versions of Spanish articles written by Spanish speakers must have professional translation certification.

Policy on the document referencing system

The journal uses the Vancouver style for referencing articles in the text and bibliography.

Archive preservation policy

The journal uses its own archive preservation system supported by the system provider of the Open Journal System platform services in the Infomed servers (Cuban health network). In turn, the Infomed servers have an archive preservation mechanism based on its own policies and mechanisms.

At the same time, it uses the CLOOKS system provided through the Open Journal System tool itself.

Privacy Policy

Names and e-mail addresses entered in this magazine will be used exclusively for the purposes set forth herein and will not be provided to third parties or used for other purposes.

Policy on errors after publication

The journal requires authors to thoroughly review the final version of the manuscript before publication. Authors assume responsibility for any errors not noticed before publication. Errors found after publication will be assessed by the Editorial Committee, which will decide whether it is necessary to replace the current version or publish an erratum.

Policy on the publication of special issues or supplements

Special issues or supplements respond to the need to communicate specifically about a topic or event, although the so-called proceeding issues already exist for the latter.

The publication of a special issue of the journal is conditioned by the situations described above. Its structure and length will be determined by the Editorial Committee, together with the editorial processing unit or Publisher (Editorial Ciencias Médicas). An ad hoc team may be selected to carry out the activity.

About the publication of commercial advertisements or promotions

The journal does not promote advertisements of commercial products that function as sponsors. However, in the environment of scientific activity, the pages of the journal can be clear vehicles for dissemination. Courses, workshops and events related to the central theme of the publication can have a limited space in the journal to be displayed.

Policy on openness of research data

The journal promotes the openness of research data, as long as the level of confidentiality allows it. As part of the compliance with the principles of Open Science, the author may submit their research data in any of the servers available internationally for this purpose, which ensures compliance with the FAIR (findability, accessibility, interoperability and reusability) principles.

The following are recommended:

DataCite, The Dataverse Network, Zenodo, SciELO Data

Policy on the Use of Artificial Intelligence

Significant recent advances in large language models algoritmos sophisticated generative artificial intelligence (AI) trained on massive amounts of data from lenguaje have resulted in widely available writing tools, such as OpenAI's popular chatbot, ChatGPT, that can parse text and produce new content in response to user prompts. This technology has important and immediate implications for academics writing articles and for the journals that publish them.

Requirements for reporting the use of AI-assisted technologies for manuscripts submitted to the journal (based on recommendations of the International Committee of Medical Journal Editors):

• The journal requires authors to declare the use of AI-assisted technologies in any aspect of the creation of the submitted work.
• AI and AI-assisted technologies should not be listed as an author or coauthor of a manuscript.
• AI and AI-assisted technologies should not be cited as a reference or other primary source, or as the author of a reference.
• Human authors are responsible for any material submitted that includes the use of AI-assisted technologies, including its correctness, completeness, and accuracy.
• Authors must be able to claim that there is no plagiarism in the article, including text and images produced by AI-assisted technologies, and must ensure proper attribution of all material, including full citations where appropriate.
• Peer reviewers should not upload manuscripts in software or other AI technologies where confidentiality cannot be guaranteed.
• Even if AI-assisted technologies are used in such a way as to ensure the confidentiality of the manuscript, reviewers who choose to use such technologies to facilitate their review must declare their use and nature, and are responsible for ensuring that, in any AI-generated information, the content incorporated in the reviews is correct, complete, and unbiased.

How and where to submit the manuscripts?

Manuscripts will be registered in the online journal management system, Open Journal System (OJS). For doing so, you must register as an author on the Journal's site: http://ems.sld.cu  and follow the instructions.

Once the manuscript is registered, you will be able to monitor its editorial process by identifying yourself with your username and password on the journal's website.

The submission of manuscripts, processing and publication does not offer any cost to authors; it is totally free.

Editorial process at OJS

Reception of manuscripts. OJS will acknowledge receipt via e-mail, once the manuscript is successfully registered.

Review process. Once the manuscript is registered, it goes to the review or arbitration process, in accordance with the established policy and guidelines.

Editing process. Manuscripts that were approved for publication in the review process will go through this process. The editor in charge of this process can still contact the authors to specify details of the content or other aspects that are required for publication in the journal.

For any clearing up in this regard, contact:

José Enrique Manzanet

jenrique@infomed.sld.cu

Submissions 

Online submissions

First time submissions. Registration and login are required to submit items online and to check the status of recent submissions.

Follow the prompts below:

• Enter the online platform of the magazine at: http://ems.sld.cu/index.php/ems/index
• Do you already have a username and password for Higher Medical Education? Go to Login.
• Do you need a username and / or password? Go to Register.

Register. Once you register as a reader and as an author, when you enter your name and password (which do not have to be the ones you use for your regular email) click on login and you will start your profile on this platform. There, click on author and “START A NEW SUBMISSION”, follow the following steps:

• Step 1. Start
• Choose section (Original Articles / Position / Review / etc.).
• Submission checklist (check all items).
• Read the Privacy Policy.
• Enter those comments that you want the editor knows.
• Click on “Save and continue” (you will automatically go to the second step).

- Step 2. Upload submission

• Select and upload the work file according to the requirements established for the type of manuscript.
• If you want to replace it, go to “Replace File” and upload a new file.
• Click “Save and continue” (you will automatically go to the third step).

- Step 3. Enter the Metadata (complete the file of the author or authors of the manuscript)

• Title and abstract: record the title and abstract of the manuscript. You can use select, copy and paste from Word document that you uploaded.
• Indexing: enter keywords and language.
• Support agencies: indicate if it is due to a project, the funding and support agencies, or the sponsoring center.
• Click “Save and continue” (you will automatically go to the fourth step).

- Step 4. Upload supplementary files

• If necessary, you can, upload supplementary files of figures or annexes.
• Click “Save and continue” (you will automatically go to the fifth step).

- Step 5. Confirmation.

• Review and confirm by clicking “Finish submission”

Resubmission of corrected manuscripts

How to upload an article corrected by the author to the online platform.

• Connect and enter the platform http://ems.sld.cu/index.php/ems/index
• Enter your name and password and click on login. Click on author on your page.
• The articles you have submitted are displayed.
• Click on the title of the article that you have already corrected, you will get the abstract, etc.
• Above you will find ABSTRACT / REVIEW. Click on REVIEW.
• The REVIEW page will be displayed, at the section called Editorial Decision, at the bottom. Then, later you will find the item “Upload author's version”. Click on browse and search on your computer for the corrected article, select it and in the dialog box click on “OPEN”.
• The article will be placed in the blank space, click “UPLOAD” and wait until the article comes out in the Author's Version, and on that article you can already work to submit it review again.

Checklist for preparing submissions

As part of the submission process, authors are required to verify that their submission complies with all the guidelines below. Otherwise, submissions will be returned to the authors.

1. The submission has not been previously published or previously submitted to another journal (or an explanation has been provided in Comments to the editor).
2. The submitted file is in Microsoft Word format.
3. The authors' data is complete and it has its ORCID code.
4. The text complies with the number of words according to its classification (Original, Brief communication, etc.). It has 1.5 line spacing; the font size is 12 points; Time New Roman style; italics are used instead of underlining (except for URL); and all the illustrations, figures and tables are within the text after their mention in the paragraph or in a complementary file - and the figures are in editable format.
5. The text meets the bibliographic and style requirements, according to Vancouver Standard.
6. If you are submitting to a section of the journal that is peer reviewed, make sure that the blind review instructions have been followed.
7. The declaration on conflict of interest is recorded, according to the Uniformity Requirements for manuscripts submitted to biomedical journals: Drafting and preparation of the edition of a biomedical publication, April 2010.
8. The contribution of all authors is declared at the end of the manuscript, in accordance with CRediT 2020 Taxonomy. To establish standardization for the mention of the roles of authorship contribution in Original and Non-Original research manuscripts, The Cuban Journal of Higher Medical Education assumes the methodology of CrediT taxonomy, which can be checked at: http://www.ecimed.sld.cu/2020/06/27/taxonomia-credit/

Accepted papers will be processed according to the rules established by Editorial Ciencias Médicas (ECIMED).

 In order to facilitate the preparation of the originals, authors are advised to consult the requirements mentioned above.

This journal is licensed under a Creative Commons Attribution-NonCommercial-Share Alike 4.0 Unported License.

It is accredited in Scielo, Scopus and Lilacs

Centro Nacional de Información de Ciencias Médicas. Infomed.

Calle 23 # 654 entre D y E,

Vedado, Ciudad de La Habana,

CP 10400, Cuba

Tel.: +5378330268